BlackBall, The Distributed Data Management Company, provides solutions to your records management nightmares. According to ARMA, companies typically misfile 24%
of records--forever! In this age of electronically stored records, reducing costs, saving time, and enabling document retrieval for audits is curcial. BlackBall's
solution to electronic management of documents can dramatically improves the audit process.
Business wrestle with the challenges of harnessing distributed electronic records throughout their computing infrastructures that span a wide variety of platforms and
applications. The costs of non compliance are escalating and businesses are realizing it wiser to be pro-active in managing all the distributed data, including emails.
The costs and complexity of centralized records management products has grown, and business are still faced with distributed records challenges.
eMail application servers hold terabytes of emails that users never manage or worry about records retention. Documents are being destroyed that shouldn't be, and now they
are being subpoenaed. Users simply aren't properly trained on business processes as they relate to electronic records. Even if they are, humans are inconsistent, and
simply forget to properly follow electronic records filing requirements.
Imagine a solution that automatically and intelligently categorizes, stores, manages, and retrieves all of your electronic records and documents including MS-Office,
emails, legal and medical records, and Sarbanes/Oxley required historical archived TIFF documents. The digital world has overwhelmed us with mountains of electronic
records that need to be quickly located and retrieved.
However, finding your documents can be frustrating and time consuming when utilizing standard file system and cataloging systems,
such as. NTFS and SQL RDBMS's. Searches can take forever and often return nothing. You want robust search criteria like author, company name,
title, case numbers, patient ID, document subheadings, and invoice numbers. BlackBall solutions put order to chaos
by automatically organizing information and extending organization with user labels with meaningful descriptions to documents.
Our solutions offer the fastest indexing and searching using new techniques designed to address your document storage and retrieval
needs. Even electonically stored TIFF documents can be indexed with our various partners OCR capability.
SearchIn provides automatic organization and keyword query access to unstructured files.
Search queries can be targeted down to specific metadata fields, file attributes, or file content. Users can enhanced the organization of their
unstructured files by assigning their own labels to files. Search query results can be acted on immediately to provide comprehensive storage resource
mangement capabilities.
